Yearbook CD

(available in )

Spectra has the ability to copy all the yearbook images for a specific school and class to a new directory in order to create a yearbook CD. You must already be using the Yearbook Image feature in Spectra in order to use the Yearbook CD feature.

The file and image for Spectra's Yearbook CD feature are created to abide by the PSPA Digital Data Guidelines for School Photography and Yearbook Publication. These file requirements include additional information that Spectra does not track, so there may be fields that are not populated. For more information on PSPA Guidelines visit: http://www.pmai.org/WorkArea/showcontent.aspx?id=5568

Go to Tools > Make Yearbook CD.

Yearbook CD Window

In the Session Criteria section select the criteria that should be used to find the correct session records. Leaving a criteria blank will select all sessions regardless of that criteria. You will see a count of the number of sessions that match the selected criteria.
Choose if you will be using the Primary Yearbook or Secondary Yearbook Image. If a school requires both, you will need to go through the Yearbook CD process twice.
Select the destination folder. This is the folder where Spectra will put the copied yearbook images. Or, if you have already manually copied the images into a folder, select it here.
Choose Copy Images if you want Spectra to copy the images into the destination folder. If you have already done this manually you do not need to check this box. If you are copying images manually do not rename the images.
Choose Crop Images if you want Spectra to crop the images. Use image's existing display crop will use the crop that was set in the Digital Workflow or Sales Presentation screen. Using Crop to fixed ratio will center the crop on every image file.
Resize Image will downgrade the maximum pixel count.

HERE'S A FLASH FOR YOU!
You may want to use image editing software such as Photoshop to retouch the images after you output them from Spectra. Then use an action to crop and resize as appropriate.

Rename Images will rename the images, using either the client's first and last name or a number. This new number will be reflected in the text file.
Create Text File will create the necessary text file for the school to use.
Processing the images will take the selected actions, using the hi-res or retouched images for each yearbook image. Use the missing images text file to determine if any images are missing or were not assigned.

WHAT IF I HAVE A DIFFERENT YEARBOOK PROCESS?
Below we've outlined a number of different scenarios based on when you select the yearbook image, move the image, and crop and retouch the image.

Example #1 - Select the yearbook pose, move, crop and retouch each image throughout the year

If you select the yearbook pose throughout the year, and also want to move the image into a folder for the school and retouch the image throughout the year, here are the steps:

Use Spectra to select the yearbook pose by right-clicking on the image and selecting Make this Image the Main Yearbook Image.
Manually copy the image into a designated folder for each school.
Retouch the images throughout the year.
DO NOT RENAME! Renaming the image will make it impossible for Spectra to detect which students' images are missing and create the necessary yearbook file for the school.
Once all of the yearbook images have been selected, moved, and retouched, use Spectra's Make Yearbook CD tool. Select the folder where you have moved the images as the destination folder - do not copy the images. If you have already cropped and resized the images in Photoshop, do not select those options. Otherwise, the Make Yearbook CD tool can resize and crop the images.

Example #2 - Select the yearbook poses throughout the year, but crop and retouch at the end of the year.

If you select the yearbook pose throughout the year, but don't crop or retouch your images until the end of the year, you do not need to move the images manually, and can retouch and crop them after the Make Yearbook CD tool has copied the images.

Use Spectra to select the yearbook pose by right-clicking on the image and selecting Make this Image the Main Yearbook Image.
Once all of the yearbook images have been selected at the end of the year use Spectra's Make Yearbook CD tool. Select the folder where you want to copy the images as the destination folder. If you are going to crop and resize the images in Photoshop, do not select those options, otherwise the Make Yearbook CD tool can resize and crop the images.
Once the images have been copied, use Photoshop to retouch the images in the destination folder.

Example #3 - Select the yearbook pose, manage the images, cropping, and retouching in Spectra.

Follow these steps if you want to use Spectra to manage the images, cropping, and retouching.

Use Spectra to select the yearbook pose by right-clicking on the image and select Make this Image the Main Yearbook Image..
Highlight the yearbook image and click Edit Retouched Image. This will make a copy of this image in the session's retouched folder. Complete your retouching.
DO NOT resize or crop the image.
Use the Crop feature in Spectra to set the display crop.
Once all of the yearbook images have been selected, at the end of the year use Spectra's Make Yearbook CD tool. Select the folder where you want to copy the images as the destination folder. Select the Use Image's Existing Display Crop in order to output a cropped image. Select Resize in order to resize the image.

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