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You can set up Spectra to track Employee Commissions. Commissions can be earned by the booker (the user that books the session), photographer, assistant, and/or sales rep. Commissions are set on the product line or item level. To set up Spectra to track commissions follow these instructions:
Select the employees that can earn commissions by going to Maintenance > Studio > Users.
For each employee, select if they can earn commissions as a booker, photographer, assistant, or sales rep.
You can set up commissions by Product Line or by Price List Item. Note: If you set up commissions on a product line, then every item sold belonging to that product line will include commissions.
To set up commissions on Product Lines go to Maintenance > Price List > Product Lines.
Product Line Maintenance
On the Product Line Maintenance screen, select product lines that are commissionable. For each commissionable product line, check the box(es) for the employee type(s) that can earn commissions when items in that product line are sold – booker, photographer, assistant, and/or sales rep.
Select and enter either the commission Percentage or Dollar Amount.
To set up commissions by Price List Item go to Maintenance > Price List > Price Lists.
Open each item that is commissionable and go to the Commissions tab.
Price List Item Maintenance - Commissions
Check the box for each employee type that can earn commissions on the item – booker, assistant, photographer, and/or sales rep.
Enter either the commission Percentage or Dollar Amount.
Now any invoices that are created will record the commission amounts for each item sold based on your settings.
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HERE'S A FLASH FOR YOU!
Use the Data Entry Validation under Maintenance > Studio > Data Entry Validation, to ensure that you are correctly recording the booker, photographer, assistant, and sales rep. |
Go to Reports > Employee Commissions to run the commissions report.
Select to run the report by Invoice Filter, Invoice Date, or Posting Date. The Invoice Date is the date the invoice was created. The Posting Date is the date the invoice was locked and sent to your accounting software.
Select either a Summary or Detail report.
Select a specific employee or run the report for all employees. See the "Security Groups" topic for security options on this report.
