Studio Preferences - Reports

 

On the Reports tab, you can set more reporting options for Spectra.

 

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Studio Preferences – Reports

Options

Profit Analysis Report

For the Profit Analysis Report, Spectra gives you several options to determine how it should calculate the total cost of each session.

Option 1: Item Maintenance Costs - Uses the cost for each item on an invoice from the Costs tab of the Item Maintenance.

Option 2: Production Order Costs - Uses the cost from the vendor invoice total that you fill in on each production order.

The first option requires more up front setup, but product costs are then calculated automatically. The second option requires that you manually input the figures you receive from your vendors’ invoices, but should be more accurate than the first method.

See the “Profit Analysis Report” section of the “Reports” chapter for more information on this report.

Photographer Confirmation Report

The Photographer Confirmation report prints the session information for the photographer’s records. If you want the photographer to see the fees and services associated with this session then check the Print Services on Confirmation Report checkbox.

Appointment Confirmation Report

If you want appointment notes to print on the Appointment Confirmation report by default then check the box. You can later choose whether or not to print these notes on specific appointments.

 

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Studio Preferences – Reports (continued)

Invoice Printout

Image Detail Printout

Average Sales By Session

Dashboard reports allow you to track your session averages. Use the Average Sales By Session options to select which types of invoices you want included in your session sales averages.

Average Initial Order

If you prepare invoices ahead of time that don't contain any items, they will have a zero balance. Because zero-balance invoices can throw off your reports, by default Spectra will not include these zero-balance invoices when reporting average initial orders. Check Include Zero Amount Invoices if you want Spectra to include them in your Dashboard reports.

 

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