In order to properly invoice your clients, you must create your price list(s) in Spectra/myStratus. Note: Spectra/myStratus Express is limited to one price list. Your price list should contain every product you sell, every service you offer, and every fee you charge. If you sell it, it should be in your price list!

Key Price List Terms

• Price List - A price list contains item groups that organize all your individual products and services (items).

• Item Groups - You define your own item groups to organize the items within a price list, making products easier to find when creating orders. Note: Each item must be in an item group.

• Items - You create a price list item for each individual product, service, fee, or coupon that you may want to add to an order. The price list item contains all the detailed information for the product or service.

• Item Types - Each item in your price list must be assigned one of seven, pre-defined item types. The software treats each item type differently, so they cannot be redefined.

  • Composite -  Use this type for products created with a composite template.

  • Miscellaneous - This type is for products such as digital media, albums, gift certificates, frames, and other retail items.

  • Package - Use this item type to create a package. When this type is selected, you will be able to choose which items to include in the package, select a max/min number of poses allowed, and choose an add-on pose fee that Spectra will automatically apply. To find out more about creating a package, read the Creating a Package how to.

  • Print - Use for all print products.

  • Promotional Item -  Use for coupons and promotions, including dollar and percentage discounts, free items, and loyalty rewards based on a single purchase. See Creating a Coupon or Promotion and FAQ - Using Third-Party Coupons (Groupon)

  • Service - Use this type for services you may offer, such as add-on fees, retouching, and copy & restoration.

  • Session Fee - This type is for session-related fees.

• Package - A package is a special item that contains other items from your price list.

How do I create my price list in Spectra/myStratus?

Refer to the following topics to set up your price list in the software:

• Start here! This video tutorial will guide you through setting up your price list in the software.

• Creating a Package - If your price list includes packages, this topic will help you create them.

• Creating a Coupon or Promotion - (available in ) Create coupons for dollar and percentage discounts, free item promotions, and loyalty rewards based on a client's order. 

• Advanced Pricing - (available in )

• Unit Pricing -

• Importing a Price List - (available in ) The software also includes a price list import utility that can be used to import price list information from a spreadsheet or text file. This is an optional feature.