NOTE: This feature is available in the Standard, Professional, and Enterprise versions of both Spectra and myStratus Desktop.

Use the Printing Preferences to set up how you print your invoices, form letters, labels, and other reports. Please Note: The settings in the Printing Preferences will be overridden by what is set in the Workstation Preferences > Miscellaneous tab. See Workstation Preferences - Miscellaneous and Dymo Label Printing for more information. 

1. Go to Maintenance > Preferences > Printing Preferences to open the Printing Preferences window.

2. In the top section, you'll see a list of the different items you can print from the software. For each item, you can choose the following:

   • Printer - Use the drop-down list to select the appropriate printer option. Choose Default Printer to use your default Windows printer. Choose Prompt for Printer if you want to select the printer or the number of copies each time you print the item. All printers you have defined in your Windows setup will be available. Note: Selecting Prompt for Printer for a Single Labels not only allows you to choose the printer each time you print a label, it also lets you define the starting label position on your sheet of laser labels so there’s no waste. See Client Ribbon for more information on how to create these labels.

   • Paper Bin - You can choose the Default Paper Bin (set up in Windows) or one of the other options here. Default Paper Bin works in most cases. You may also select Manual Feed.

   • Number of Copies - Choose the number of copies you want printed each time you print the item. Remember, choose Prompt for Printer as your printer option if you want to specify the number of copies each time you print.

3. Now choose whether these settings should apply globally or to a single workstation. All workstations that use Global Print Settings use the same setting. Workstations using Station Settings have settings strictly for that workstation only.

4. Avery Label Type - Use the drop-down list to select the type of labels you use.

5. Use the buttons across the bottom of the window to customize the layout and content of your labels. You can modify your client mailing, account, and session labels, as well your Dymo labels. Click the appropriate button for the label you want to modify to open the Custom Label Editor.
   
   
   

6. Use the tools on the ribbon to modify the format, cut and paste content, or insert a field. You can also type in the editing section. There is also a button to restore the default label content and format. Close the label editor to save your label format.
   

   HOW DO I PRINT LABELS? Mailing Labels - To print a single mailing label, click this icon  on the ribbon of an individual record (i.e., client, session, invoice, task, etc.). To print a set of mailing labels, go to Reports > Lists and Labels > Client Lists and Labels and choose a client group, marketing plan, or filter. See also: Client Lists and Labels Account Labels - To print a single account label, click this icon  on the ribbon of an individual record (i.e., client, session, invoice, task, etc.).  To print a set of account labels, go to Reports > Lists and Labels > Client Lists and Labels and choose a client group, marketing plan, or filter. See also: Client Lists and Labels Session Labels - To print a single session label, click this icon  on the ribbon of an individual session. To print a set of session labels, go to Reports > Lists and Labels > Session Lists and Labels and choose a date range, session promotion, or filter. See also: Session Lists and Labels

7. Click OK to save your preferences.