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Price List Reference

Price List Item Maintenance is where you set up each individual retail item sold by your company. Many of the fields are optional; however, the more you use them, the greater your flexibility in invoicing and reporting. Each field is described below. Go to Maintenance > Price List > Price Lists and then open an item in your price list to see this maintenance screen. 

General Tab

The General tab is where basic information about the item is located and entered, including description, price, vendor information, and more. The tab includes the following sections:

Item Descriptors

Field Description
Item Identifier     Item identifiers can be any combination of letters and numbers, up to 12 digits in length. The item identifier must be unique within each price list.
Item Description The description of the item that should appear on the client invoice. (Required)
Item Type Select one of Stratus's predefined item types for this item. (Required) See also: About Item Types
Item Group Select or modify the item group this item belongs to. (Required)
Inactive Check this box to make a price list item inactive.
Hidden Hidden items could be those products you include as a part of a package, but do not sell a la carte. Hidden items will not appear in the price list when invoicing, but can still be added to an order by typing the item identifier in the invoice detail line.
Quick Pick  Select the products you want to appear on your "Quick Pick" list during a sales presentation. If this is a commonly sold item, then select Quick Pick so you can easily select it while invoicing.

Item Pricing

Field Description
Standard Price and Cost The standard price you charge for the item and the standard amount it costs you to produce.
Non-Taxable If checked, indicates this item is always non-taxable.
Discount Price when Package is Ordered Check this box to automatically charge a discounted price for this item if the client orders a package at the same time.
Discounted Item Price Enter the discounted price of the item. Note: This field only appears when the Discount Price... option above is checked.

Sales Tax

Field Description
Non-Taxable If checked, indicates this item is always non-taxable.

Item Visibility

Field Description
Show Item Starting On (optional) Enter the date this item should become available for use. 
Hide Item After (optional) Enter the date this item should no longer be available.

Miscellaneous Information

Field Description
Gift Certificate (available in ) Check if item is a gift certificate. You can choose to have gift certificate numbers automatically assigned and what the starting number should be. When this item is sold, the software will assign a number that can be used for tracking and redeeming the gift certificate. 
Unit Value This indicates the unit value of the individual item when added to a unit-based package. For example, an individual 5x7 print may hava a unit value of ".5" and a sheet of 2 5x7s would have a unit value of "1."

Sales Reports

Field Description
Product Line (available in ) Product lines are used to group similar items for reporting purposes. Sales reports are grouped by product line, so it's very important to create product lines that group items the way you want them grouped in your reports. Create and maintain your product lines using myStratus Desktop. (Optional)
Exclude Item On Sales Reports Use this option for items like gift certificates or gift cards to keep them from appearing on the Today's Snapshot panel of your Stratus home page and from being included in your sales and profit analysis reports. These items will still appear on the Invoice List report.

Package Information

This section will only appear for packages (i.e., the "Package" item type has been selected). See also: Creating a Package

Field Description
Min/Max # Images Allowed Indicates the minimum and/or maximum number of poses to be selected when ordering a package. When the package is added to an invoice, Stratus will warn you if not enough or too many poses have been selected based on these settings. Note: Pose verification must also be enabled on the Digital tab in Company Preferences.
Total Units Allowed Indicates the total number of units a client can order in the package.
Additional Pose Fee If the number of poses allowed in a package is limited to a certain number, Stratus can automatically calculate add-on pose fees. First, set up an add-on pose fee item in the price list. Then open the package and enter the Maximum # of Images Allowed (above). Now, in the Additional Pose Fee Field, you can select the "Add-On Pose Fee" price list item from the drop-down list. During invoicing, Stratus will notify you and automatically add the pose fee to the invoice when you choose more than the maximum number of poses allowed in the package. 

Other Information

Based on the selections you make on this page, as well as on how you use certain features in Stratus, additional items may appear on this window, including:

Field Description
Item Sales Tax This option will appear only if you are using a Line Item Level sales tax method. Select the sales tax level from the drop-down list for this price list item. (Optional) See also: Sales Tax Settings 
Composite Template (available in ) If the item is a composite, you should select "Composite" as the item type, enabling this Composite Template field in the lower-right section of the window. Choose the composite template for the item. When you create a client composite with this template, it will be linked to this price list item.

Digital and Fulfillment Tab

Field Description
Preferred Vendor The vendor you purchase this product from most often. Maintain your vendor list in Maintenance > Production > Vendors(Optional) See also: Setting up Vendors
Vendor Multiplier If the vendor sells this item in set quantities, enter how much your quantity should be multiplied by in order to match the vendor's set quantity.
Print Width  
Print Multiplier  

Promotional Item Details Tab

 NOTE: This feature requires the StandardProfessional, or Enterprise version of myStratus Web.

This tab will only be visible for "Promotional" type items. Use these settings to set up the details of your promotion.

Field Description
Promotion Type
Promotion Options

Item Tags Tab

 NOTE: This feature requires the StandardProfessional, or Enterprise version of myStratus Web.

Item tags are used in conjunction with promotional items in your price list to indicate which items should be included in specific "Percentage Off" promotions. For each item, use the arrow buttons to move tags from Available to Selected.

Commissions Tab

Commissions can be tracked on a per item basis for the booker, assistant, photographer, and/or sales representative. Percentage or dollar amounts may be used.

Package Components Tab

This tab will only be visible on "Package" type items and is used to select the products that are included in the package. See also: Creating a Package

Column Description
Item No. Displays the item identifier and provides a drop-down list of all items in the price list.
Description Displays the item description and provides a drop-down list of all items in the price list.
Qty. How many of this item are included. Note: Each line item in a package will allow a single pose. When different poses of the same item are allowed, the item should be included in the package more than once. See also: Creating a Package

InSpiredByYou Tab

 NOTE: This feature requires the StandardProfessional, or Enterprise version of myStratus Web.
See also: Selling Products Online

Column Description
Product Description
Additional description to appear online. Use this area to add a more detailed description for the product, such as a list of items included in a package. The Item Description (from the General tab) will also appear online.
Product Image
A product image can included to give your clients a visual representation of individual items in your price list. Uploading a product image is optional and may be used for as many items as desired.
Options The following options are also available:
  • Item Doesn't Require an Image - Check this option of the product does not require a pose selection (i.e., digital media, gift certificates, etc.)
  • AvaTax Code - Fill in the appropriate AvaTax code for the item if you are using the Avalara® AvaTax Calc™ integration.

Custom Tab

See also

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